As an England Athletics associated club, Beckenham Running Club is allocated a number of London Marathon entries. It is the responsibility of the committee to ensure that every member of the club who wishes to enter this ballot has a fair and equal opportunity to do so. It is also the responsibility of the committee to deliver this in a transparent and accountable manner. The rules are as follows:
- The ballot is only open to first claim members.
- Any member entering the club ballot must have been an affiliated and fully paid member of Beckenham Running Club (the “Club”) for at least 12 months prior to the date of the draw.
- Ballot entrants should be active members of the Club, specifically in the 12 months prior to the draw, they must have helped with at least one Club race and worn the Club vest more than once in events such as Grand Prix races.
- Original letters from London Marathon must be produced as proof that the member was unsuccessful in the public ballot.
- Members cannot enter the ballot if they were successful in receiving a place in the previous year’s club ballot.
- Any committee member wishing to enter the ballot must follow the same process as any other club member.
Any runner who wishes to enter the ballot but does not meet these criteria will not be included in the draw.
The number of ballot spaces the Club receives is dependent on how many paid members the Club has at the time the organisers issue them. For a club with upto 150 members, only 1 ballot space is available. (Correct as of 2017).
Traditionally the ballot takes place during the Club Christmas meal, therefore it is an expectation that members who have entered the ballot will be present at the event. If commitments dictate that this is not possible a proxy should be arranged prior to the event.